Event Coordinator

  • Business: emap
  • Brands: Money Marketing, Mortgage Strategy, Headlinemoney
  • Base Location: Croydon/Hybrid ( 3 days from home, 2 days in the office)
  • Employment Type: Full time, Permanent
  • Salary: £24,000

emap is a business-to-business media company with a focused portfolio of market-leading events and brands. Across the company we create products our customers value to help drive their success, which in turn drives our own growth. Our product focus is around paid-for subscriptions, conferences, awards, digital insight and bespoke marketing solutions.

Overall Purpose of the Role:

As an Event Coordinator you are part of a successful event operations team, running B2B conferences, exhibitions and award ceremonies. Your role is key to the successful execution of our events portfolio. You should have a love for event management, provide outstanding customer service, be an enthusiastic professional and be able to build relationships with internal and external customers.

You will have operational responsibility from concept to delivery, using creativity and a keen eye for detail along with the ability to multi-task to deliver industry-leading events.

Key Responsibilities:

  • Working alongside the Event Manager and team in the overall planning, execution and commercial viability of a variety of annual events on behalf of emap’s Financial B2B brands.
  • Taking a leading role in organising some of the events in the team’s portfolio, including budget management.
  • Researching suitable venues, hosts/speakers and entertainment for events.
  • Working with the Event Manager and the brand to produce high-quality event collateral, including thorough checking of all copy, e.g. agendas, websites, booking forms, tickets, programmes etc.
  • Liaising with the production/AV supplier in pre-production and assisting with all aspects of the staging requirements for the events.
  • Fulfilling sponsorship deliverables with attention to detail to maximise return on investment.
  • Providing outstanding customer service with all external and internal stakeholders, via written and verbal communication.
  • Attending meetings with internal stakeholders and producing minutes for all meetings as necessary.
  • Analysing year-on-year performance, leading or participating in event debrief discussions and identifying future trends, improvements and areas of growth to add value to events.
  • Performing all the administrative tasks associated with events, including database management.
  • Managing and maintaining data in a responsible way in accordance with GDPR and internal data-processing procedures.
  • Building strong relationships with suppliers, including AV teams, venues, entertainers, etc, negotiating to ensure the best value is achieved and co-ordinating the production of all event signage with the appropriate logos/messages, etc.
  • Assisting in selecting menus, room layouts and table plans.
  • On-site event management – specific responsibilities are allocated by the Event Manager, to include overseeing the production team, briefing and liaising with venue staff, co-ordination of sponsors, managing registration, ensuring table plans are correct and adhered to, etc.
  • Sharing best practice across the team.

Skills and Experience:

  • Educated to degree level or equivalent – preferred but not essential
  • Experience of organising events
  • Proficient use of the latest version of Microsoft Office
  • Proven ability to handle multiple deadlines
  • Excellent communication skills
  • Experience in managing events websites – desirable
  • Attention to detail

Core Competencies:

  • A strategic thinker with excellent planning and organisational skills
  • Ability to work well under pressure in a fast-paced environment while meeting multiple deadlines
  • Able to read and interpret data effectively
  • Takes a creative approach to everyday challenges
  • Enthusiasm and willingness to change and innovate processes
  • Ability to prioritise workload effectively

Personal Attributes:

  • Ability to use initiative and be proactive
  • Calm and professional under pressure
  • Deadline driven and results orientated
  • Creative
  • Punctual
  • Positive and enthusiastic
  • Team player
  • Organised, tenacious and committed
  • Passion for events

Learning & Development:

 At emap, we believe that employee learning and development are the key drivers of our success. To ensure continuous growth and meet the ever-changing demands of the workplace, we provide an environment that fosters continuous development for our employees.

Our employees are encouraged to identify their areas of personal and professional development aligned with our strategic areas, including management development, health, safety & wellbeing, sales, events management, marketing strategy, editorial, and information technology. We have a structured framework designed to help equip our employees with the necessary knowledge, skills, and behaviors to excel in their job roles, contributing to achieving our organizational objectives.

To support our employees’ career development, we have designed specialized programs, as well as other stand-alone role-specific and generic courses, under the emap academy.

 

This exciting position is a full-time hybrid role. 2 days in the office, 3 days from home. This could change over time depending on business needs.

Remote working or visa sponsorship are not available. emap does not offer visa sponsorship. Based on the UK employment law you need to have valid right to work in UK. Share code will be required during the interview process.

 

 Benefits: emap is part of Metropolis Group. Together we are committed to providing a happy and healthy place to work, so we offer fantastic benefits and perks to our employees.

  • 25 days of holiday per year (with the option to buy or sell)
  • Health plan
  • Life assurance
  • Cycle-to-work scheme
  • Discounted gym memberships
  • Retail discount vouchers
  • Rail season ticket loans
  • Private virtual GP access
  • Pension scheme
  • Income protection and more
  • Continuous learning & development opportunities
  • Seasonal flu jabs on site
  • One paid volunteer day per year
  • Summer and Winter parties
  • Work from home during August
  • In-house Excellence Awards and other innovation projects

Privacy:  Metropolis Group respects the privacy of every person for whom we have personal data. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure and only that data necessary for any processing is kept. You can see our privacy policy at www.metropolis.co.uk/privacy.

Diversity and Inclusion:  We are an equal opportunity employer and value diversity and inclusion.  All applicants will be considered for employment without attention to race, age, religion or belief, pregnancy and maternity, marriage and civil partnership, sex, sexual orientation, gender identity, national origin, or disability status.

How to apply: Please send your CV and covering letter. Due to the volume of applications, we receive, we are unable to give individual feedback at the application stage, however if you are successfully shortlisted you will be contacted within 10 working days of the closing date.

Upload your CV/resume or any other relevant file. Max. file size: 30 MB.
Upload your Cover letter or any other relevant file. Max. file size: 30 MB.


You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.